UNDERSTANDING THE GOLF LOTTERY

Rumors abound throughout the year about the golf lottery, but when the winter season arrives, the number of golfers multiplies, and tee times are at a premium. This is our attempt to dispel those rumors! To improve understanding, within the golfing community, we thought a primer on how the lottery works would make perfect sense.
First, only RCSCW members are eligible to submit lottery requests. Lottery requests, for 18-hole play only, may be submitted up to two weeks in advance at any RCSCW golf course or online. The lottery is not drawn until seven days prior to requested time – for example, Monday tee times are selected by the lottery on the previous Monday. Lottery requests must be submitted by 1:00 p.m. 7 days in advance. Lottery slips are picked up from the golf courses at 1:00 pm and then entered into the lottery system to be run along with the lottery requests entered online. It may be well into the evening before the lottery results are available. If member numbers are provided in the lottery request, the member has an e-mail address on file, e-mail confirmations will be sent out after the lottery is awarded. The booked time will also appear in a member’s “Booked Rounds” found in the member web portal. Golfers from outside of the community may book tee times 4 days in advance by calling any one of the RCSCW golf courses.
A common misconception about the lottery is that selections are being made by a person. The lottery is a software program designed by computer professionals who are experts in golf lottery management. The only human element of the lottery is the manual entry of the paper slips.
Once all the requests are entered (this is being done for tee times that will occur 7 days later), the lottery program takes over and churns through all the information. When there are multiple requests for the same time frame and course, the program randomly selects one of the requests and pushes the rest of the requests to another time frame. The process is repeated until – hopefully – slots are found for all requests. During peak season and your parameter selections, you may be “bumped”. Just to be clear, being “bumped” does not mean that your spot is being usurped by someone who takes precedence over you. It simply means that there were too many lottery requests with similar parameters to fit on the tee sheet, and others were randomly selected before yours. When that happens, our tee time staff will contact you to let you know you did not get a tee time within your parameters and will give you other course/time options.

One final note: It doesn’t matter whether:

• You submit your request on a paper slip (slips are available at the golf courses) or online-preferred
• You submit your request 7 or 14 days out
• You submit a request for single or multiple tee times
All have equal weight when the lottery program is at work.

Lottery Features:
Singles are allowed to request a tee time in the lottery.
Email Confirmations, when email address is provided, will be available when the tee time is awarded.
Small groups up to 6 tee times (24 players) can be submitted.
Lottery Requests can be made 14 days in advance but not awarded until 7 days in advance.
All seven courses may be included in a request when available.
Closed courses will not appear in the course selection list.
Search criteria will include “desired” time, as well as “earliest” and “latest” times.
Lottery requests can be edited/deleted by the specified players.
Members must be entered using their member number.
Captain information (member number) can be changed to allow non-playing monitors to enter tee time request.

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