Recreation Centers

Of Sun City West, Inc. 

INTER-OFFICE

MEMORANDUM:

Date:               August 27, 2018

To:                  RCSCW Governing Board

From:             Mike Whiting, General Manager

Subject:          Weekly Activity Report – August 27, 2018

Facility Projects:

1. R. H. Johnson Pool and Railing Safety project begins 8-27-18 with an expected completion date of 8-29-18. Painting of the railing will take place on Saturday, 9-1-18 which will complete this project.

2. R. H. Johnson Parking Lot Section 3 Seal and Stripe was completed on 8-23-18.

3. R. H. Johnson Tennis Phase 1; Fence installation, irrigation and landscape is in progress.

4. R. H. Johnson Tennis Phase 2; We are waiting on Maricopa County permit for the Shade Canopy is expected in the next few days. The French Drains and sidewalks are in progress.

5. R. H. Johnson Tennis Restroom Addition; Framing is in progress. We are on schedule for our Grand Opening Nov. 1 once Phase 1, Phase 2 and the Restroom Addition Projects are all completed.

6. The ARC Paint Booth Project is underway. The ARC Building roof is complete.  The electrical wiring, HVAC, overhead doors, and stucco installation are all in progress.  Expected completion date on this project is 11-1-18.

7. Palm Ridge Roof Parapet Walls; the Activities Bldg. portion of this project is still in progress.

8. The Palm Ridge monitor station project completed 8-16.

9. Palm Ridge Pool Deck; New floor coating is in progress. Expected completion date is 9-10-18.

10. Pebblebrook Golf Ops Remodel; Doors and Trim complete, HVA Trim and Flatwork is in progress.

11. Beardsley Park Restroom addition update: Masonry walls have been completed and framing is in progress as of this week.

12. Kuentz Weaver’s Room Flooring installation was completed on 8-22-18.

Recreation:

13. The Small Dog Park Expansion and Renovation has been moved out to May 2019 due to the scheduling of other projects, necessary to be completed prior to the Dog park Expansion.

14. Kristie to check into getting security cameras at some our outdoor venues. She will work with Denise and Russ to determine priorities for ordering and installing of security equipment.

15. The Space Utilization Study has identified several areas that are under-utilized. Some rooms in the Weaver’s Club can be used as class space for our EXPLORE! Adult Education program.

16. It will be necessary to close the R. H. Johnson Pool for a short time (8-27, 8-28 & 8-29) to install stairs at the raised concrete patio.   The railings will also be done during the same time so it will no longer be necessary for closure to install them at a later date; however painting the railing will take place on Saturday, Sept. 1 causing closure until 3:00 p.m. at which time we reopen for use.

17. Kristie continues working with a local group who will be sponsoring a Farmer’s Market in the SCW Foundation parking lot from 9 a.m. to 1 p.m. each Wednesday beginning October. 3 through April 6, 2019. They have offered the Rec. Centers a table each Wednesday at the Market.  We will work with staff on rotating different attendees each week.  We have also sent out invitations to Chartered Clubs to see if they would like to man the RCSCW table at the market.

18. The new scrubbing equipment and products we are using at the R. H. Johnson Pool are slowly improving the look of the pool deck. With continuous use and additional manpower, we should be able to bring it back and maintain its cleanliness.

Events Planning:

19. Tickets have been sold out for our Welcome Back Dance which is scheduled Friday, Sept. 21 from 7 p.m. to 10 p.m. at Palm Ridge. Entertainment is provided by the “Rhythm Edition”.

20. Tickets go on sale at the SCW Box Office or Online September 11 at 8 a.m. for our Oct. 26 Halloween Dance and on Sept. 25 for our New Year’s Eve Dinner/Dance.

21. We are working on sponsorships to help supplement our Free Events such as the Culture Events at the Great Lawn and the Free Concerts in the Park at Beardsley. We are finalizing some commitments at this time and will have a detailed report once we have completed our contracts.
22. Join us for our Great Lawn event with Branded Country Band on Thursday Sept. 27 at 6:00 p.m. This is a free event for Sun City West Residents and their guests.  No tickets are required.

23. Our 5K dates are being established for this season. We will provide more details on this as they become available.

Sports Pavilion:

24. Sports Pavilion revenue from open play continues to do very well. Beer sales are also up as well.

25. Many Bowling Leagues start this week and the rest take the floor by Labor Day week.

Village Store:

26. We are getting the Village Store ready to reopen on Tuesday, September 4, 2018. Everything is looking refreshed and updated!

Library:

27. The Friends of the Library Book Sale on Saturday, August 25 in the Social Hall was very successful. All the hard work of the many volunteers who participate in these quarterly sales raise the funds necessary to stock the library with the new books, DVDs and other items received for library use each week.

28. PORA donated a special Kachina Doll to the library. It is now on display in the Main room.

29. A Recreation Card is now required to access the R. H. Johnson Library. The Governing Board is instituting a new policy at the R. H. Johnson Library beginning Tuesday, September 11.  This policy change brings consistency to the Association at all locations to ensure that only members and their guests are using the facilities.  All patrons visiting the library on that day forward will be required to show their Rec. Card and check in at the computer before entering the library.  Non-members will not be allowed into the facility unless they are accompanied by a member in good standing.  The member must be present.  A guest fee will not be collected unless the guest wishes to use the computers or study rooms in the Library’s Data Resource Center.  Guests may not check out materials under any circumstances.

General Services:

30. We are considering adding “study PODs” to the Library and will look into the process to do so.

31. Just a reminder that tomorrow is Primary Election Day here in Arizona. Officials from the Election Dept. will be at R. H. Johnson, Palm Ridge and Beardsley today, Monday, 8-27-18 to set up equipment and on Tuesday, August 28, 2018 to conduct the Election.

32. IT will have to delay working on the Club Network System as the new phone system project must be completed prior to working on the Club network.

Golf Operations:

33. Golf Operations revenue for greens fees and cart rentals is up so far for August and down 128 rounds vs. last year for the same time. The number of rounds being down is partially due to the fact that we have 4 courses open as compared to 5 at the same time last year.

34. Pebblebrook Golf Course is scheduled to reopen on Monday, September 3.

35. 80 players have signed up for the Coors Light Tournament scheduled for Sept. 22, hosted at Deer Valley Golf Course and is currently full. There are 4 players on the waiting list for this event.

36. The Octogenarian Tournament will be held at Stardust Golf Course this October 27. Signup will begin in early September.

37. org held an event at Grandview Golf Course on Saturday. 22 players from throughout the Phoenix area and southern California participated.  John Hakim, founder of Greenskeeper.org was present and very impressed with the conditions of Grandview.  They will be back to hot another event in the spring.

38. Radio show “Talkin’ Golf”, hosted by Dan Hern and Pat O’Hara is going well. The show broadcasts at 3 p.m. on Fridays and 2 p.m. on Sundays.  “Talkin’Golf” is a 5-minute show that discusses Golf in Sun City West.

39. Pro Shop Managers have been scheduled for a USGA Rules seminar in September and November 2018. The seminars are three days long and will be addressing the many rules changes in the USGA that take place in January 2019.  In fact, this will be the largest amount of rule changes to take place since 1984.

Environmental Services:

          Golf Maintenance:

40. The Driving Range Tee at Stardust was completed last Thursday. The old tee size was 17,900 sq. ft. with only 13,000 sq. ft. available for use.  The new tee size is 19,200 sq. ft. with all 19,200 sq. ft. available to use.  The usable tee space increased by 6,200 sq. ft.

41. Landscaping/Hardscaping behind the range tee is scheduled for next week.

42. Shoreline repair on hole #17 at Trail Ridge started last week with an expected completion date of Friday, September 21. This closes out our summer project for 2018.

            Landscape Maintenance:

43. Summer Projects have been completed at Johnson Lawn Bowls. Staff will now focus on preparing the courts for the U.S. Nationals this fall which take place from October 30 through November 9.

44. A tree at the small dog park was replaced last Friday. This was a tree damager during one of the monsoon storms that hit us earlier this month.

45. Another one of the new Live Oak trees on 147^th and R. H. Johnson was stolen Friday night. This makes the third one.

46. The trimming of palm trees along R. H. Johnson Blvd. was completed this past Saturday. Palm trees at Beardsley, Kuentz, Metal Club and along the Bell Road Canal still need to be trimmed.  The Bell Road Canal palms will be started today.

47. RHJ Tennis landscaping will started today. Staff will be installing irrigation, plant material and rock.

48. Dead Date Palm Removal Plan at Johnson Pool: Staff is proposing to install an inground planter that would be consistent with the other planter on the south side of the other two Date palms.   Todd will contact Scott Jenkins from ForSite later today on the removal plan.  We would like to schedule this project while the pool is closed this week.  All costs should be covered under warranty.

            Other:

49. Rainfall totals from Friday night’s storm on August 24; Golf courses received anywhere from .2 inches at Stardust Golf Course to a half inch at Trail Ridge. Rain amounts for each course were posted to our Facebook page on Saturday morning.

50. This year’s monsoon rains should have a positive effect on this year’s water usage. Todd will have an updated usage report at the next GM Staff Meeting scheduled for 9-10-18.

Finance:

51. We’ve been in the process of interviewing candidates for the CFO position. Of the 8 or 9 candidates that Robert Haft found for us we interviewed three and have made an offer to one of those candidates.

Management:

52. We are generating a list of staff to attend an upcoming GM Operations meeting to give the Board a presentation on their individual departments. We will start with Karl Wilhelm, Facility Projects Superintendent on Monday, 9-10-18.  We are in the process of contacting the rest of the staff to schedule each of them to attend one of the upcoming GM Ops Meetings.

Upcoming Events for August, September and October

September Upcoming Events

September Upcoming Ticket Sales

October Upcoming Events

Sponsorship:

Erica is working on sponsorship to help supplement our Free Events such as the Culture Events at the Great Lawn and the Free Concerts in the Park. We are finalizing up on some commitments as we speak and will have a detailed report once we have completed our contracts.